“Time is money”, is a phrase used by Benjamin Franklin in an article he wrote in 1748, entitled (Advice to a Young Entrepreneur). This phrase may sound realistic, but the reality is that time is much more valuable than money. It is a valuable and limited resource. Take back, but one second is wasted and cannot be recovered forever. Time management is a skill that we all want to improve as we grapple with the issue of time management every day.
Wasting time costs us a lot in the long run. An ancient Greek wisdom says: “The most expensive expense is time.” On the other hand, managing time properly allows us to reap the fruits of balance in life, reduce the level of stress, enjoy time, accomplish more, improve the lifestyle in a way. General .. and more.
Plan, set goals, put together a task list, focus on one task at a time, avoid distraction, set deadlines, delegate tasks, get rid of procrastination … etc, many tips we hear about proven time management skills that can help us achieve success , But many of us, despite the attempts, fail to arrange the time properly, in this article we will discover some secrets about investing time and how to manage more effectively.
Why do we fail to manage time?
Determining the reasons that lead us to fail in how to manage time is essential for us to address them, and to acquire the skills necessary to organize our time, among the most common causes and mistakes of our failure to manage time:
- Being busy rather than productive, if you are busy you will produce less in a longer time, but you will accomplish more in less time if you decide that you will be more productive than being busier.
- Allow negative habits to control and manage your time, such as chatting, browsing social media, checking e-mail, watching TV, etc.
- To choose the worst time to start work, so you should choose the time that suits you to benefit from it as much as possible, you can be one of the people who tend to work more productively in the morning, or you may be one of the people who prefers to work after midnight, choosing the right time to do your work It makes a big difference in the quantity, quality and quality of what you will accomplish.
- Neglecting the importance of setting goals, planning, scheduling tasks, setting business deadlines, or setting them and failing to adhere to them causes chaos, business backlog, and unparalleled stress.
Time management skills: How do you manage your time most effectively?
Benjamin Franklin says: “Do you love life? Let’s learn how to gain real time management skills:
Respect the time
It’s too simplistic, yeah! But it is very important, you cannot acquire time management skills unless you know the importance of time management, and you show great respect for your time and the time of others, whether you are an employee, entrepreneur, student … etc., success is associated with respect for time, whether for individuals, institutions, or Even nations.
The railway service in Japan ranks among the most efficient services in the world, as a result of the relentless pursuit of punctuality and respect for time, the strong respect for time in Japan has prompted a company like Tsukuba Express, which carries 130 million passengers annually between Akihabara in Tokyo and Tsukuba in Ibaraki Prefecture, a journey that takes about 45 minutes, to apologize for leaving the train 20 seconds earlier than scheduled for 2017! Meanwhile, Japan’s JR-West issued a statement apologizing to customers for leaving the train 25 seconds earlyAhead of schedule in mid-May 2018! And it considered it “an unjustifiable act”, and the company confirmed that the employees will receive additional training, so the error will not happen again. The positive reactions on the part of those companies on the issue of respecting time prompted tens of international newspapers and millions of users through social networks to praise this discipline and talk With admiration about it, and compared to the rest of the railway services in other countries.
Respect for time, shows how serious and disciplined you are, gives good impressions of you among others, earns you their respect and trust, and gives you great efficiency in how to manage time, so you cannot expect success in time management unless you show the necessary respect for time.
Manage yourself, not your time
“Don’t say you don’t have the time, you have exactly the same number of hours per day that were awarded to Helen Keeler, Pastor, Michael Angelo, Mother Teresa, Leonardo Da Vinci, Thomas Jefferson, and Albert Einstein.” – H. Jackson Brown Jr
If you are wasting your time between chatting, electronic games, surfing the Internet … etc and complaining about lack of time, the problem is not how to manage time but with you, there are 24 hours a day, you do not think about how to manage it, unless you think about how to manage yourself and your tasks Everyone has the same number of hours, but some people are able to accomplish more in 24 hours compared to others, which gives them greater opportunities to achieve success and achieve the goals that they planned, if you fail to manage your life, it is expected that you will fail in managing others, as a leader, or as a friend Work, or the head of a family.
Many champion this philosophy of time management by emphasizing that the secret can be in managing ourselves in the ideal way. Stephen Wright says, for example: (It is impossible to “manage” time, there are 24 hours a day, 60 minutes in an hour, 60 seconds in one minute, no You can slow it down or speed it up.)
By managing yourself, you will find that time is organized with you voluntarily, while when you are unable to manage yourself, you will discover that you are running after time in vain. Managing yourself means investing the time you have appropriately, making use of your skills as much as possible, and acquiring the necessary habits that help you achieve success, Be aware of and aware of the importance of time management to you, monitor your behaviors, reinforce the positivity and eliminate negativity, focus on your strengths, and work on improving your weaknesses to develop a better way to manage your time and life.
Managing yourself also includes knowing your capabilities and what you can do, knowing what you cannot do to delegate others to do, and knowing what your goals and motivations are? What do you want to be? What plans do you put in place to achieve your ambitions? How long did you set to achieve this? How committed are you and your ability to raise challenges in the face of obstacles, and how serious are you in reaching the pinnacle of success
Jurisprudence of priorities
Prioritization is one of the most important elements in effective time management. Priorities are those first few tasks that deserve attention, and the jurisprudence of priorities is defined as: “Putting everything in its order, so it does not delay what is entitled to presentation or provide what is due delay and does not reduce the big matter The little thing does not get bigger. ”
Although the jurisprudence of priorities is an Islamic term used to differentiate between actions and worship, it is suitable for being a template for shaping all our priorities in life, making your priorities the foundations and standards that control your time will ensure success in your life.
When you spend time on non-priority work, you will not have a chance to invest time in your most important priorities, and you will stay busy instead of being productive. Take some time to define and write your priorities. Keep your priorities as simple and clear as possible, and make sure that you know how to deal with your priorities and those of others. Who are asking you for help.
Managing priorities is a highly valued skill, and its importance in the importance of time management. Some even consider time management an art of priority management. There are many models that help in managing priorities effectively, including:
- Eisenhower Matrix for Priority Management
This model was taken from a speech given by US President Dwight David Eisenhower in 1954, Eisenhower says: “The more important an element, the less likely it is that the matter will be urgent, and the more urgent the element, the less likely it is important.” Eisenhower developed a framework for setting priorities. In managing his personal time and tasks, it was later called the ” Eisenhower Matrix ” and he divided the priorities into four categories: important and urgent, non-urgent, unimportant and urgent, unimportant and not urgent, and he dealt with the four categories with the following division:
- Urgent important items are dealt with immediately.
- A time is scheduled to get the important things done that are not urgent.
- Others are delegated to take care of urgent unimportant matters.
- Unimportant and non-urgent matters are eliminated.
2. Screening technique
The sorting method is one of the successful techniques in time management and managing priorities. This technique was developed in the First World War by the French army, when changing centers were filled with wounded soldiers in the backyard so that doctors and nurses could treat them, the number of soldiers exceeded the ability of doctors and nurses to provide Appropriate treatment for all in record time ensures the rescue of the largest number of soldiers, and the problem was solved by dividing the wounded into three groups:
Group I : It consists of those soldiers who are likely to die, no matter how much treatment they receive, so they are set aside to die in peace.
The second group : included those soldiers who had only light wounds, and they were to survive whether or not they got immediate treatment, and they were also set aside pending the completion of the last set.
The third group : It consisted of those soldiers who could not survive unless they were treated immediately, and this group was what the doctors and nurses focused on, and began to provide them with treatment.
To manage your time perfectly, you can divide your priorities as the French Soldiers Doctors:
- Tasks that can be canceled without causing harm.
- Tasks that can be postponed after completion of the most important
- Tasks that must be carried out immediately and without delay, and on which you should focus your attention.
Everything you learn about the importance of time management, the best advice, time management techniques , and the tools used to manage priorities, cannot make a difference unless you have the true intention to make a difference in the way you handle time, while working on improving your habits of focus, commitment. Precision, discipline, and patience.